Screening policy
Every counterparty — individual, company or vessel — is screened against the consolidated sanctions lists of six authorities before onboarding, renewal, a transaction or a periodic review. The lists are imported automatically every day from the publishing authorities and kept unaltered as the single source of truth.
How a screening is decided
- The subject's name and, where given, IMO number and passport number are searched across all six lists, including aliases.
- No possible match: the subject is cleared and a clearance certificate is issued.
- Any possible match: the subject is rejected, a rejection notice is filed and no engagement proceeds until the match has been reviewed and resolved by Compliance or Legal.
- Every screening carries mandatory screening notes from the officer (at least 20 characters) and an internal screening report kept for audit.
Who decides
Screening decisions are taken by the Compliance and Legal officers of the participating organisation and by Custodians of the Eurabelt verification system. Buyers and sellers keep full responsibility for their own decisions; the portal records and evidences the checks made.
Certificate policy
A Sanctions Screening Certificate states that, on the date of issue, the named subject returned no match against the six lists. It is not a guarantee of future status: lists change daily.
| Validity chosen at issue | Typical use |
|---|---|
| 30 days | Short-term engagement |
| 60 days | Project based |
| 90 days | Quarterly review |
| 180 days (6 months) | Standard |
| 365 days (1 year) | Annual review |
Verifying a certificate
Each certificate carries a certificate number (EBF-YYYY-NNNNNN), a 16-character verification code and a QR code. Anyone can confirm a certificate at sanctions.eurabeltfuels.eu/verify-certificate.php by entering either code or scanning the QR code. The check shows whether the certificate is valid, expiring within 30 days or expired. Rejection notices (EBF-REJ-YYYY-NNNNNN) are shown as rejected.
Expiry and re-screening
An expired certificate must not be relied on. Re-screen the subject and issue a new certificate. Internal screening reports are confidential and open only to Compliance, Legal and Custodians.
Acceptable use
- The portal is for authorised personnel of Eurabelt Fuels Ltd, its delegated tiers and Custodians only. Sign in with your own account or through Eurabelt Fuels Global Statistics.
- Use screening results only for compliance due diligence. Do not publish, resell or use them to profile people for any other purpose.
- Do not share passwords, certificates under preparation or internal reports outside the people who need them.
- All sign-ins, failed attempts and certificate verifications are logged and monitored. Repeated failed sign-ins lock the account for 15 minutes, then one hour.
- Report a suspected incident or a wrong result to compliance@eurabeltfuels.com.
Privacy & cookies
What is recorded
- Screening records: subject name and type, and where entered the country or flag, IMO, passport, registration number, address, notes, result, validity and the officer who screened.
- Certificate checks: when a certificate is verified, the time, the visitor's IP address and browser identification, and the result, so that misuse of certificates can be detected.
- Security log: sign-in successes and failures with IP address.
Why and for how long
Records are kept to meet sanctions-compliance and audit obligations in the United Kingdom, Canada, Trinidad and Tobago and South Africa, and for as long as those obligations require. Access is limited to authorised officers and Custodians. Data is not sold or shared for marketing.
Cookies
| Cookie | Purpose | Lifetime |
|---|---|---|
PHPSESSID | Keeps you signed in during your visit | Until the browser closes or you sign out |
ebf_version | Remembers whether you chose the desktop or mobile view | 30 days |
No advertising or tracking cookies are used. For questions about your data, or to exercise your rights, write to compliance@eurabeltfuels.com.